Draft boilerplate — for attorney review before publishing. Confirm applicability of CCPA/CalOPPA and any other state privacy laws to your actual audience, update the list of third-party tools to match what's really integrated on the Site (e.g. your payment processor, Forminator, Ecwid, analytics), and replace all bracketed placeholders.
Effective Date: [Month Day, Year]
1. Introduction
SQSA Parade ("SQSA Parade," "we," "us," or "our") respects your privacy. This Privacy Policy explains what personal information we collect through sqsaparade.com (the "Site"), how we use and protect it, and the choices available to you.
2. Information We Collect
We may collect the following types of information:
- Information you provide directly — such as name, email address, phone number, mailing address, and information about a student/participant (including minors) when you register for classes, programs, competitions, or events, sign up for our newsletter, or contact us through a form.
- Payment information — collected and processed by our third-party payment processor(s) when you make a purchase; we do not store full payment card numbers on our servers.
- Automatically collected information — such as IP address, browser type, device information, and pages visited, collected via cookies and similar technologies when you browse the Site.
3. Children's Privacy
Many of our programs are designed for minors, and registration information for a minor is submitted by a parent or legal guardian, not by the child directly. We do not knowingly collect personal information directly from children under 13 without such parental/guardian involvement, consistent with the Children's Online Privacy Protection Act (COPPA). If you believe a child has submitted information to us directly without parental consent, please contact us so we can delete it.
4. How We Use Information
We use the information we collect to:
- Process class, program, and event registrations and payments
- Communicate with you about schedules, cancellations, and other program updates
- Respond to inquiries submitted through Contact Us or other forms
- Improve the Site and our programs
- Send newsletters or promotional communications, where you have opted in
- Comply with legal obligations
5. Cookies & Analytics
The Site may use cookies and similar technologies (including third-party analytics tools) to understand how visitors use the Site and to improve the user experience. You can control cookies through your browser settings; disabling cookies may affect some Site functionality.
6. Third-Party Services
We use third-party services to operate parts of the Site, which may receive information you submit, including:
- Payment processing — [name your processor, e.g., Ecwid/Stripe/PayPal] for handling purchases
- Form/registration processing — [e.g., Forminator] for handling registration and contact forms
- Calendar/event tools — for displaying and managing event listings
- Email/communication tools — for sending confirmations and newsletters
Each of these providers has its own privacy practices, and we encourage you to review them.
7. How We Share Information
We do not sell your personal information. We may share information with:
- Service providers who help us operate the Site and our programs (as listed above)
- Coaches, staff, or volunteers who need the information to run a class, program, or event
- Legal or regulatory authorities, if required by law
8. Data Security
We use reasonable administrative and technical safeguards to protect the information we collect. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.
9. Data Retention
We retain personal information for as long as necessary to fulfill the purposes described in this Policy, including to maintain program/registration records, or as required by law.
10. Your Choices & Rights
You may request to review, correct, or delete the personal information we hold about you or a registered minor by contacting us using the information below. You may also opt out of promotional emails at any time using the unsubscribe link in those emails.
California Residents: If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect and the right to request deletion. Contact us using the information below to exercise these rights. [Confirm with counsel whether CCPA applies to your organization's size/revenue/data volume before relying on this section.]
11. Links to Other Sites
The Site may link to third-party websites (e.g., Google Maps, social media). We are not responsible for the privacy practices of those sites.
12. Changes to This Policy
We may update this Privacy Policy from time to time. The "Effective Date" above reflects the most recent revision.
13. Contact Us
Questions about this Privacy Policy, or requests regarding your information, can be directed to:
SQSA Parade
[street address], [city], MN [ZIP]
[contact email]
[phone number]